Time to Update and Move Your Office – 10 Useful Tips.
Moving your office means at first you make a plan.
Relocation can be a big and costly decision, so it takes careful thought to make the transition work well.
Here’s 10 top tips to follow once you’ve found a place to go:
1. Arrange to get a Base Build Floor Plan of the new space so that services can be identified and a new layout created. The building owners should have one, but failing this, one can be drawn up fairly simply by a fitout team or building designer/draftsperson.
2. Ensure that things like car parking spaces, plumbing locations, fire services, electrical boards have the capacity to take your size of business.
3. Identify on the base plan what your “new” needs are: eg: more or fewer private offices, larger breakouts, smaller meeting rooms, larger kitchen etc.
4. Discuss with your fitout team or designer what these requirements are and have a floor plan drawn up to lodge for certification (approval) if applicable. Not all offices will need Council Approval, so check with your local authority online at first.
5. Discuss and have designed, interior details for flooring, ceilings, feature walls, lighting and so on. The devil is in the detail, so put plenty of energy into getting the look right. Your fitout team or designer can help.
6. Have also, electrical, plumbing and fire services plans drawn up with the new layout and requirements so that everything can be lodged with a Certifier for approval if applicable.
7. Talk to your IT experts to ensure your future technology needs are met in this new space. Arrange to meet on site to review the existing network cabling and discuss what your new requirements will be in the space.
8. Well before the move, contact all your Internet Service Providers and tell them of your move date. They will need time at their end to put everything in place.
9. Arrange regular meetings with your staff to keep everyone informed of the moving process, of projected timings and of everything needed to be done in the pack up and moving phases. It’s a nice idea to supply details on how to get there, where to park, what public transport is available and so on.
10. Check access details to the new site, especially the lift sizes and lift availabilities so that you can determine how goods can be brought in and arranged properly without disruption to your future neighbours.
Keep it productive, keep it well planned and keep cool.
A lot of confusion and grief can be bypassed!